Privacy Policy
This Privacy Policy describes how Sentry Intelligence Corporation collects, uses, and protects information submitted through this website and the SIC client portal.
Effective Date: January 1, 2025
Information We Collect
Inquiry Form Submissions
When you submit an inquiry through the SIC contact form, we collect the information you provide, which may include your name, company or organization name, email address, phone number, matter type, and a description of your matter. This information is used solely to review your inquiry and respond to your request.
Client Portal Usage
Authorized clients who access the SIC client portal provide login credentials and interact with case management features. Portal usage data — including login records, message submissions, file uploads, and case activity — is collected and retained as part of the case file for each engagement.
Website Usage Data
We may collect standard website analytics information, including IP addresses, browser types, referring pages, and pages visited. This information is used in aggregate to understand how our website is used and to improve its performance. We do not use this data to identify individual visitors.
How We Use Your Information
Intake and Engagement Review
Information submitted through the contact form is reviewed by the SIC intake team to assess whether the matter is within scope and to respond to the inquiry. Inquiry information is not used for marketing, advertising, or distribution to third parties.
Case Management and Communication
For active clients, information collected through the portal is used to manage engagements, communicate case updates, process billing, and deliver deliverables. This information is retained as part of the case record.
Legal and Compliance Obligations
SIC may use or disclose information as required by applicable law, court order, or regulatory obligation. In such cases, SIC will notify the affected client to the extent permitted by law.
How We Protect Your Information
Security Measures
SIC employs industry-standard security measures to protect information submitted through the website and client portal. These include encrypted data transmission, access controls, and secure storage. No method of data transmission over the internet is completely secure, but SIC takes reasonable precautions to protect submitted information.
Access Limitations
Access to case information and client data within SIC's systems is limited to authorized personnel who require access to perform their assigned responsibilities. SIC personnel are bound by confidentiality obligations with respect to client information.
No Sale of Information to Third Parties
Information Is Not Sold or Traded
SIC does not sell, license, trade, or otherwise distribute client information, inquiry data, or case materials to third parties for commercial purposes. Information shared with SIC is used only in connection with authorized engagements and internal operations.
Authorized Third-Party Service Providers
SIC may use third-party service providers for specific operational functions, such as secure file storage, portal software, and payment processing. These providers are engaged under confidentiality obligations and are not authorized to use SIC client information for any purpose beyond providing the specified service.
Cookie Usage
Website Cookies
The SIC website may use cookies and similar tracking technologies to maintain session state, support portal login functionality, and collect anonymized analytics data. Cookies used by SIC do not contain personally identifiable information. You may configure your browser to refuse cookies, though doing so may affect portal login functionality.
Data Retention
Retention of Engagement Records
SIC retains case files, correspondence, and deliverables for active and completed engagements in accordance with applicable professional and legal record-keeping standards. Inquiry information for matters that do not result in an engagement is retained for a limited period before purging.
Contact for Privacy Requests
How to Submit a Privacy Request
Individuals wishing to request information about what data SIC holds, request correction of inaccurate information, or request deletion of information should submit a written request to intake@sentryintelligencecorp.com. SIC will respond to privacy requests within a reasonable timeframe and in accordance with applicable law.
Privacy Questions or Requests
To submit a privacy request or ask questions about this policy, contact SIC at intake@sentryintelligencecorp.com. SIC will respond to privacy inquiries within a reasonable timeframe.